Organize Google Tasks Into Subtasks in the Right Order

You can connect Google Tasks to your muse so it turns one big task into ordered subtasks, moves tasks between your lists, and reopens or clears finished work without dragging items around by hand.

What it does

A big task written as one line is hard to start. Connected, the muse nests smaller tasks under a main task as subtasks and places each one after the step before it, so the list reads in the order the work happens. It can create or rename a list and move a task onto the list where it belongs. When plans change, it can reopen a finished task or mark a step complete. At the end of a project, it can clear completed tasks from a list's normal view. Cleared tasks are hidden, not deleted, and can still be found when completed and hidden tasks are shown.

How to use it

1. Connect Google Tasks in your muse settings and sign in with the Google account that holds your lists.
2. Name the list and the big task, then describe the steps in the order they should happen.
3. Ask the muse to nest those steps as subtasks under the main task and put them in that order.
4. Read the list back and check the order before you start work.
5. As you finish steps, tell the muse which one is done. If a step needs doing again, tell it to reopen that task.
6. When the project ends, confirm the exact list before you ask the muse to clear its completed tasks from view.

What you need

• A muse account
• A Google account with Google Tasks, connected to your muse
• A task list, or a name for a new list the muse should create
• The steps of the job, in roughly the order they happen

What to watch for

• Google Tasks keeps a due date only, with no time of day, and it sends no reminders. For a task tied to a clock time, use a calendar event or a reminder from your muse instead.
• Lists cannot be shared and tasks cannot be assigned to another person, and there are no attachments. This is a personal list, not a team board.
• Deleting a task or a list, and clearing completed tasks, are steps to confirm by exact name. The muse should never act on a similar-sounding task instead.
• The muse prepares the list, you decide the order. If the sequence matters for safety or money, check it once more before you act on it.